Procurement Support Officer

2022-03-28 10:00:582049-08-26Team Horizon
Job TypeContractor
Start Date
AdvertiserHilda Lynn
Job Ref#1002413
Job Views278
Procurement Support Officer – Team Horizon
The Opportunity
Team Horizon is seeking an experienced Procurement Support Officer to work as part of a multidisciplinary team to provide procurement support for the our client’s maintenance function including the tendering of contracts for services such as reactive maintenance, planned maintenance, statutory maintenance and associated service level needs.
The post will ensure the provision of essential contracts in a compliant manner in line with statutory requirements, health technical standards, building regulations, industry norms, manufacturers need and tendered in line with the National Financial Regulations.
The Role
  • Execute ‘category plan’ and multi-annual sourcing strategies to define and prioritise contracts to be put in place for the maintenance function of the Estates Department
  • Develop action plans for the timely and efficient completion of all contracts
  • Develop strategic sourcing processes in association with all relevant stakeholders
  • Prepare and coordinate strategic OJEU and etenders tender documentation for maintenance services and oversee tender process in association with relevant stakeholders
  • Ensure tendering process is in compliance with all regulatory and public procurement procedures
  • Act as a liaison for contract related queries
  • Evaluate supplier responses and prepare clarifications for supplier award process
  • Carry out evaluations and scoring in accordance with processes and procurement rules
  • Maintain metrics and KPI’s and quarterly performance reviews for successful supplier performance measurement
  • Maintain and track financial and non-financial benefits by monitoring supplier performance
  • Provide ongoing management of contracts support to Maintenance Officers 
  • Develop strong working relationships with all relevant stakeholders 
The Person
  • Be degree qualified (procurement, finance, business studies or equivalent) with proven practical previous experience in a similar role 
  • Have a satisfactory knowledge and experience of duties to be performed and be capable of working on his/her own initiative 
  • Have category planning skills with proven experience in managing categories
  • Have knowledge of developing and issuing tender documentation including PQQ/ITT , both under OJEU and e-tenders
  • Have an understanding of Irish contract law
  • Possess the requisite knowledge and ability (including a high standard of suitability and of administrative capacity) for the proper discharge of the duties of the office.
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