Administrative Assistant


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https://www.teamhorizon.ie/job-search/1069-administrative-assistant/commercial/dublin/job2023-10-10 10:45:211970-01-01Team Horizon
Job TypePermanent
AreaDublin, IrelandDublinIreland
SectorCommercial
Start Date
AdvertiserMary King
Job Ref1003067
Job Views1413
Description
Team Horizon is seeking an Administrative Assistant for our client based in Dublin. As an Administrative Assistant you will provide Administrative support across various tasks in the affiliate – to include support to the Office Manager and other functional teams.

 

 

Why you should apply:



  • This is an excellent opportunity to join a world class manufacturing operation, with an outstanding track record of reliably delivering high-quality medicines to patients around the world suffering serious illnesses.


  • There is a strong culture of continuous improvement and innovation within the company to strive for solutions that improve health outcomes and dramatically improve people’s lives.


  • Our client is developing the capability to produce all its medicines, helping to ensure continuity of supply of our medicines as they expand internationally.


 

What you will be doing:



  • Provide administrative support to the Office Manager and other functional teams in the Affiliate


  • Onboarding / Offboarding support:


  • Support managers and employees with onboarding and offboarding of new hires (issuing invites, booking and setting up rooms, sending invtes, organising documentation, tracking attendance)


  • Issue access badges for new hires/renewal of same


  • Responsible for administration of Kronos (running reports, entering time / absence)


  • Finance compliance and approval processes - Raising POs/ACRs - tracking and following up on invoices, closing out POs, uplifting POs etc.


  • Co-ordination of contract signatures and supporting team in drawing up SOWs. 


  • Setting up new vendors, liaising with internal stakeholders to approve new MSAs. Renewing and amending contracts as required.


  • Team Events/Event Management.


  • Co-ordinate team meetings (booking off site venues, booking catering, ensuring appropriate set up)


  • Track and update Job Descriptions


  • Collect & distribute daily post


  • Answering to calls in reception / Meeting guests in reception areas


 

What you need to apply:



  • Strong communication and interpersonal skills 


  • Strong organizational skills·        


  • Ability to effectively multitask and prioritize·        


  • Experience of dealing with confidential information·      


  • Motivation to learn and develop·        


  • 3-5 years general administration experience in a varied role involving multiple stakeholders and activities.           


  • Advanced word processing skills·        


  • Intermediate Excel skills required.


 

 
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